Band Booster Meeting - November 15, 2018
Band Booster Meeting Minutes
May 23, 2019
Last/First Band Booster Meeting
Review of year
Thank yous…Board, Clint will be Prez, Wendy, Freshman Rep, Susan, Sopho Rep, Wallace, Jr. Rep, Lynne, Communications, Lori, Treasurer, Stefanie, Secretary.
Gar and Kelly Trip organizers
Gar extremely helpful as previous Prez
Income…budget 51,700, actual 51,354,67
Expense…budget 51,700, actual 62,631.34
Hoping to make up some this year with fundraising committee and SnapRaise.
Unexpected expenses…busing snafu…upwards of $6000.
2019-2020 Officer Slate
Prez Cline Reine
Co VP…Thelma Markwart and Sophia Theodore
Secretary Stefanie Forbes
Treasurer Lori Gregor
Communications Lynne Ruschill
Senior Wallace Smith
Junior Susan Gardner
Sophomore Wendy Delzeit
Freshman Wayne Dothage
Penny:
Doug
Instrument Rental
Brett
Percussion instrument checkout next Wednesday
Questions:
Where to meet for Old Shawnee? Information to come…check website
Theme for marching show? Based on simple gifts…old Shaker hymn…theme of springtime.
Clint:
Suzanne:
The program can only work if we all work together!!!!
Last/First Band Booster Meeting
Review of year
Thank yous…Board, Clint will be Prez, Wendy, Freshman Rep, Susan, Sopho Rep, Wallace, Jr. Rep, Lynne, Communications, Lori, Treasurer, Stefanie, Secretary.
Gar and Kelly Trip organizers
Gar extremely helpful as previous Prez
Income…budget 51,700, actual 51,354,67
Expense…budget 51,700, actual 62,631.34
Hoping to make up some this year with fundraising committee and SnapRaise.
Unexpected expenses…busing snafu…upwards of $6000.
2019-2020 Officer Slate
Prez Cline Reine
Co VP…Thelma Markwart and Sophia Theodore
Secretary Stefanie Forbes
Treasurer Lori Gregor
Communications Lynne Ruschill
Senior Wallace Smith
Junior Susan Gardner
Sophomore Wendy Delzeit
Freshman Wayne Dothage
Penny:
- Intro Mrs. Watson…help with percussion
- Calendar hard copies to parents
- Some Monday nights may go away
- Hope some will go to Stadium…may change to Tuesday
- Calendar will be posted on the website
- Youngers will be hanging out with older children…going out to lunch…if you allow, with older students driving. Focus on safety. Can be scary for parents.
- You will have conflicts occasionally…be sure to communicate!!!!! Game trumps rehearsal. Festival trumps practice.
- Three Saturdays…get on calendar NOW!
- Seeing teachers before school…band starts at 7:00…however if they need to see a teacher, they must be to band by 7:40.
- Expectation is to be on the field at 7AM!!!!
Doug
Instrument Rental
- Get paperwork from Mr. Talley
- French horn, tuba, percussion (later), etc.
Brett
Percussion instrument checkout next Wednesday
Questions:
Where to meet for Old Shawnee? Information to come…check website
Theme for marching show? Based on simple gifts…old Shaker hymn…theme of springtime.
Clint:
- Packet of information
- Fees…$180, uniform rental-pay earlier to avoid paying in combination with school fees
- Information form to get information from Booster Club
- Band 101…intro information
- Volunteer
- Fundraising
- Lots of opportunities and we need everyone to make the program what it is
- Amazon Smile…
- Direct Donation
- Restaurant Nights, SNAP, Flowers…NEW ideas!
- Budget
- $65,010.00 proposed income and expenses at this point.
- SNAP Fundraising…this summer, representative from company will come and talk to kids and set it up.
- Motion, and second…Motion to pass budget approved.
Suzanne:
- Uniforms
- Takes 20-30 people to fit kids for uniforms.
- Paper version for volunteers doesn’t include uniforms, but online does.
- PLEASE consider helping because help is needed.
- 150 uniforms for 130 kids!!!!
- Happens during band camp.
- Also need help with feathers and plumes during games and festivals.
The program can only work if we all work together!!!!
January 8, 2018
Call to order by President Gar Demo at 7pm.
Approval of the minutes
General Meeting on May 19, 2017
A motion was made and seconded to approve the minutes. Motion passed.
Band Director Announcements
Penny Snead
Busy kicking off the new semester.
Financial Report
Assistant Treasurer Lori Gregor
For the most part we are on budget. We spent a little more on merchandise, but had more income from the merchandise. We are slightly over budget on food because of an extra meal for the stadium rehearsal barbeque. In general, we are about $6,000 ahead because of some larger gifts and corporate matching of gifts. A motion was made and seconded to approve the financial report. The motion passed.
Chili Concert and Auction
Gar Demo
There will be a link to Signup Genius for helpers for the silent auction that will be sent in the next few days. We need help for both the meal and the silent auction. Carol Keeney requested auction items including specific items, baskets, and gift cards. Please donate all items by February 10-11. Volunteers are needed in two-hour shifts. Last year we raised over $10,000. Please bring family and friends. There is a need for a chili cooking apprentice to shadow this year. There is also a need for a parent of a younger student to apprentice with the auction this year. An auction donation form was included in the meeting handout and is also available online.
Nominations for 2018-2019 Board
Gar Demo
We will be recruiting for board positions in March. The uniform process will be streamlined because of the new uniforms this year. There is also new software to manage the uniform process. If you are interested in serving on the board, please contact Gar Demo, GarDemo@gmail.com, or any current board members.
Senior Recognition
It will be in the spring. More information will come at a later date. Gar talked about the calendar that was handed out in the packet at the meeting.
2018 Marching Band Trip Committee
A band trip packet was handed out to everyone. We work with a planning company that lines up all the trip details. The cost will be $1,900 to $2,000. Every effort will be made to lower the cost. A payment schedule was included in the packet. Because the band is a 501c3, it limits individual fundraising efforts. The Band Boosters typically makes a donation to the cost of the trip. The amount will be decided at a later date when we are closer to the end of the fiscal year. There will be ways that students may help with fundraising. Trip information and forms will be posted on the website as soon as they are available. Let Gar know if you are interested in helping to plan the trip. Details of hotels and activities have not yet been decided. Cindy Ridgway is the trip treasurer. There was discussion about the cost of the trip and the decision to fly rather than taking a bus. The cost of the airfare would not give as much savings over a bus. Two performances are planned: one in Disney and one in Epcot. The band will not participate in a parade. The hotel will not be in the park because of safety issues. There will be approximately 12 chaperones. There will be a series of trip meetings in February. You only need to go to one of the meetings. More information will be distributed at that time.
Feedback from Marching Season
Calendar
The meeting adjourned at 7:51pm.
Respectfully submitted,
Gretchen Hollman, band communications
Call to order by President Gar Demo at 7pm.
Approval of the minutes
General Meeting on May 19, 2017
A motion was made and seconded to approve the minutes. Motion passed.
Band Director Announcements
Penny Snead
Busy kicking off the new semester.
Financial Report
Assistant Treasurer Lori Gregor
For the most part we are on budget. We spent a little more on merchandise, but had more income from the merchandise. We are slightly over budget on food because of an extra meal for the stadium rehearsal barbeque. In general, we are about $6,000 ahead because of some larger gifts and corporate matching of gifts. A motion was made and seconded to approve the financial report. The motion passed.
Chili Concert and Auction
Gar Demo
There will be a link to Signup Genius for helpers for the silent auction that will be sent in the next few days. We need help for both the meal and the silent auction. Carol Keeney requested auction items including specific items, baskets, and gift cards. Please donate all items by February 10-11. Volunteers are needed in two-hour shifts. Last year we raised over $10,000. Please bring family and friends. There is a need for a chili cooking apprentice to shadow this year. There is also a need for a parent of a younger student to apprentice with the auction this year. An auction donation form was included in the meeting handout and is also available online.
Nominations for 2018-2019 Board
Gar Demo
We will be recruiting for board positions in March. The uniform process will be streamlined because of the new uniforms this year. There is also new software to manage the uniform process. If you are interested in serving on the board, please contact Gar Demo, GarDemo@gmail.com, or any current board members.
Senior Recognition
It will be in the spring. More information will come at a later date. Gar talked about the calendar that was handed out in the packet at the meeting.
2018 Marching Band Trip Committee
A band trip packet was handed out to everyone. We work with a planning company that lines up all the trip details. The cost will be $1,900 to $2,000. Every effort will be made to lower the cost. A payment schedule was included in the packet. Because the band is a 501c3, it limits individual fundraising efforts. The Band Boosters typically makes a donation to the cost of the trip. The amount will be decided at a later date when we are closer to the end of the fiscal year. There will be ways that students may help with fundraising. Trip information and forms will be posted on the website as soon as they are available. Let Gar know if you are interested in helping to plan the trip. Details of hotels and activities have not yet been decided. Cindy Ridgway is the trip treasurer. There was discussion about the cost of the trip and the decision to fly rather than taking a bus. The cost of the airfare would not give as much savings over a bus. Two performances are planned: one in Disney and one in Epcot. The band will not participate in a parade. The hotel will not be in the park because of safety issues. There will be approximately 12 chaperones. There will be a series of trip meetings in February. You only need to go to one of the meetings. More information will be distributed at that time.
Feedback from Marching Season
- The kids loved the variety of snacks on the trips.
- The light show has been cancelled for next year. It will be reconsidered for the following year.
- The kids loved the Chipotle. It was more expensive.
- Thank you to all of the volunteers for all the help with the band events.
Calendar
- Percussion camp will be July 23-25.
- New marcher and leaders’ camp will be July 26-27.
- Full band camp will be July 30-August 3.
The meeting adjourned at 7:51pm.
Respectfully submitted,
Gretchen Hollman, band communications
Executive Board Meeting Minutes - DRAFT
Executive Board Minutes: June 7, 2017, 7pm
Gar Demo called meeting to order at 7pm. In attendance were: Gar and Kelly Demo, Janis and
Gary Converse, Lisa Wells, Bryan Ridgway, Amy Johnston, Stacey Weirick, Lori Gregor, Gretchen Hollman, and Sophia Hollman.
Introductions
Gar has assembled a Master Calendar with various events listed by time of year, and what needs to be done when.
Immediate needs are for volunteers for the following positions:
Penny has asked our group for suggestions for a Band Trip Coordinator and treasurer.
Our books will be audited in July by outside firm.
Fundraising – we need to find volunteers for the following projects
Discussed ways to collect info at uniform registration – will have computers set up for parents to fill out google form.
Future General meetings will be held in August (or end of band camp in July) and January.
Future Exec Board Meetings – End of July? And likely immediately before each general meeting.
Meeting adjourned at 8:15pm.
Respectfully submitted,
Lynne Ruschill, Secretary
Gar Demo called meeting to order at 7pm. In attendance were: Gar and Kelly Demo, Janis and
Gary Converse, Lisa Wells, Bryan Ridgway, Amy Johnston, Stacey Weirick, Lori Gregor, Gretchen Hollman, and Sophia Hollman.
Introductions
Gar has assembled a Master Calendar with various events listed by time of year, and what needs to be done when.
Immediate needs are for volunteers for the following positions:
- Photographers,
- Spiritwear – Kim Anderson and _______________
- Football concessions (if we get a slot – Penny will confirm)
- Silent Auction – Claudia is stepping down, but would be happy to help with transition
Penny has asked our group for suggestions for a Band Trip Coordinator and treasurer.
Our books will be audited in July by outside firm.
Fundraising – we need to find volunteers for the following projects
- Graduation Signs and Car Decals
- Coupon Books
- Car Wash- Bryan Ridgway
- Restaurant Rebates – will do some but not monthly, Lisa W advising
- Music Changes Lives – band members collect change at concerts
Discussed ways to collect info at uniform registration – will have computers set up for parents to fill out google form.
Future General meetings will be held in August (or end of band camp in July) and January.
Future Exec Board Meetings – End of July? And likely immediately before each general meeting.
Meeting adjourned at 8:15pm.
Respectfully submitted,
Lynne Ruschill, Secretary
Executive Board and General Band Booster Meeting Minutes - DRAFT
Executive Board Minutes: June 7, 2017, 7pm
Co-President Kristi Klein asked for a motion to approve proposed 2017-18 Budget.
Gar Demo moved to approved budget, Annette Becker seconded.
Discussion regarding change to fees, other requests from Penny
Vote – motion carried. 2017-18 budget will be proposed to general membership.
May 19, 2017 General Meeting
Call to order: 7:05 outgoing co-president Kristi Klein called the meeting to order. She introduced Gar Demo, who welcomed everyone in attendance, especially parents of new band members. He thanked the outgoing board for their service, and asked them to stand and be recognized.
He then referred everyone to the slate of 17-18 board nominees in the packet that was passed out, and asked for a motion to elect the slate as presented. Carrie Cloo moved to elect the slate, and Geoff Smith seconded the motion. There was no discussion and the motion carried.
The elected officers for 2017-18 are as follows:
Gar spoke about the mission of SMNW Band Boosters, and referred to all of the resources in the packet that was distributed, specifically the calendar and Band 101.
Stacey Weirick reviewed the 2016-17 budget, and asked for questions. She then presented the prposed 2017-18 budget. She highlighted the changes in the fee structure, eliminating the extra fee for percussion. Carol Keeney moved that the proposed budget be approved. Thelma Markwart seconded the motion. The Motion carried.
Gar went on to talk about our fundraising activities – mainly merchandise (spiritwear), the chili supper/auction, the car wash and restaurant nights He highlighted that we are a 501c3, so cannot fundraise for individual band members.
There are many volunteer opportunities – a form can be found in the packet. One of the greatest needs for volunteers will be uniform fitting – watch your email for a signup genius. Many hands make light work!
Penny Snead arrived and welcomed everyone. She shared her expectations of the students and is looking forward to a great year. She also stressed that students can be involved in several activities and the school faculty will work with them to resolve conflicts. She introduced Sophia Hollman, Field Captain, Lauren Klein Sr. Drum Major and Evan Wapp, Jr. Drum Major. They had all of the section leaders introduce themselves.
Unfortunately, technical difficulties prevented the display of the powerpoint, but that will be shared in upcoming newsletters and on the band website – smnwband.com.
Respectfully submitted,
Lynne Ruschill (for Janna Babcock)
Co-President Kristi Klein asked for a motion to approve proposed 2017-18 Budget.
Gar Demo moved to approved budget, Annette Becker seconded.
Discussion regarding change to fees, other requests from Penny
Vote – motion carried. 2017-18 budget will be proposed to general membership.
May 19, 2017 General Meeting
Call to order: 7:05 outgoing co-president Kristi Klein called the meeting to order. She introduced Gar Demo, who welcomed everyone in attendance, especially parents of new band members. He thanked the outgoing board for their service, and asked them to stand and be recognized.
He then referred everyone to the slate of 17-18 board nominees in the packet that was passed out, and asked for a motion to elect the slate as presented. Carrie Cloo moved to elect the slate, and Geoff Smith seconded the motion. There was no discussion and the motion carried.
The elected officers for 2017-18 are as follows:
- President – Gar and Kelly Demo
- Vice President – Bryan Ridgway
- Treasurer – Stacey Weirick (until successor is found)
- Secretary – Lynne Ruschill
- Senior Rep – Lisa Wells
- Junior Rep - Janis and Gary Converse
- Sophomore Rep – Stefani Forbes
- Freshman Rep – Amy and Gordy Johnston
- Communications – Gretchen Hollman
- Drill Team Rep – Cindy Riddell
Gar spoke about the mission of SMNW Band Boosters, and referred to all of the resources in the packet that was distributed, specifically the calendar and Band 101.
Stacey Weirick reviewed the 2016-17 budget, and asked for questions. She then presented the prposed 2017-18 budget. She highlighted the changes in the fee structure, eliminating the extra fee for percussion. Carol Keeney moved that the proposed budget be approved. Thelma Markwart seconded the motion. The Motion carried.
Gar went on to talk about our fundraising activities – mainly merchandise (spiritwear), the chili supper/auction, the car wash and restaurant nights He highlighted that we are a 501c3, so cannot fundraise for individual band members.
There are many volunteer opportunities – a form can be found in the packet. One of the greatest needs for volunteers will be uniform fitting – watch your email for a signup genius. Many hands make light work!
Penny Snead arrived and welcomed everyone. She shared her expectations of the students and is looking forward to a great year. She also stressed that students can be involved in several activities and the school faculty will work with them to resolve conflicts. She introduced Sophia Hollman, Field Captain, Lauren Klein Sr. Drum Major and Evan Wapp, Jr. Drum Major. They had all of the section leaders introduce themselves.
Unfortunately, technical difficulties prevented the display of the powerpoint, but that will be shared in upcoming newsletters and on the band website – smnwband.com.
Respectfully submitted,
Lynne Ruschill (for Janna Babcock)
General Band Booster Meeting Minutes
Minutes: October 25, 2016
President Kristi Klein welcomed everyone to the meeting,
Check the www.smnwband.com for any calendar update information.
The next meeting date is yet to be determined, but will be after 1/1/2017.
A List of Attendees is Attachment 1.
Respectfully submitted,
Janna Babcock
10/26/16
President Kristi Klein welcomed everyone to the meeting,
- Approve Minutes from July 29 General Band Booster Meeting - Booster Minutes are available on the www.smnwband.com. Janna summarized what was on the minutes from the July 29 meeting at SM North.
Motion to Approve minutes: Bryan Ridgway
2nd the motion: Gretchen Hollman
Motion approved by unanimous voice vote. - Vote in Stacey Weirick to Treasurer/give treasurer report. Stacey told a little bit about her background in accounting, and that she has a Junior at SMNW.
Motion to Approve Stacey as new Treasurer: Gary Converse
2nd the motion: Janis Converse
Motion approved by unanimous voice vote. - Marching Season - suggestions on support - food/expense - snacks
Pizza was served at both festivals, and wraps from Tropical Smoothie Cafe for the Topeka festival. Suggest including dietary needs on forms at beginning of year during uniform checkout.
Next year there may be a committee assigned to this, but will probably still use signup genius. One challenge was sending the cases of water bottles and passing them out. - Future Events -Restaurant Nights- Johnny’s Tavern 20% donation on Nov. 16, 2016, just mention SMNW Band, and no form is needed.
Band performances Dec. 6 & 7
Jan. 26 NW area band concert gym
Feb. 15-Auction and Chili Supper - Claudia B. talked about upcoming planning for Auction, Kohls volunteers completed the envelope stuffing, and the requests will go out soon. The auction committee meeting will be next week. Please contact Claudia if you are interested in helping with this event by donating items or any other way (Claudia Basel <chezbaz@gmail.com>). - Demo of Instruments recently purchased by Boosters -Brett Eichman
Brett Eichman showed the new equipment that was purchased and played some of them including the new Marimba! - Trash bags for sale! Joe Quinn was unable to attend this evening, however he sent in an email:
Open trash bag sale. Sunday, 10/30/16, at Joe’s house from 1-3pm...
13219 W 76th Street
Lenexa, KS 66216
Check the www.smnwband.com for any calendar update information.
The next meeting date is yet to be determined, but will be after 1/1/2017.
A List of Attendees is Attachment 1.
Respectfully submitted,
Janna Babcock
10/26/16
General Band Booster Meeting Minutes
Minutes: July 29, 2016
President Kristi Klein welcomed everyone (5:45 pm) and introduced herself.
(Approximately 150 - 200 in attendance)
Thanks to everyone and the Oszman’s for getting the uniforms assigned. (Only 3 left)
Kristi stated that we needed to approve Minutes that were sent out in the email from the May 23 General meeting:
1st motion to approve: Christopher Coleman, 2nd: Bryan Ridgeway
Everyone said Ay to approve the minutes. There were no Nays.
Communication:
Email (band.smnw@gmail.com) Newsletters (in email), Webpage www.smnwband.com or www.smnwband.org, Facebook: Shawnee Mission Northwest Bands (https://www.facebook.com/search/top/?q=shawnee%20mission%20northwest%20bands)
and Twitter
Kristi stated to look at website to find email address if you are not getting information from band.
Look for calendar of events with details at www.smnwband.com.
Look for forms, financial information, and Music Changes Lives fundraiser at www.smnwband.com .
Additional fundraisers include: Restaurant Nights, Trashbag Sales, Merchandise (available tonight!): Get your gear!, Auction Night/Chili Supper in February, and most recently the Carwash Fundraiser.
July 23 Carwash Fundraiser (at IHOP) Teams:
Front Ensemble, Battery and Tubas - $141
Alto, Tenor Saxes,and Drum Majors - $266
Trumpets and Baritones - $247
Flutes and Trombones - $399
Clarinets and Horns - $411- Winners of contest!
Total $1464 for this fundraiser.
YardHogs BBQ tonight-$6 BBQ dinner, $4 Hotdog Dinner
Kona Ice Fundraiser tonight-Free small Kona Ice for Band and Drill Team, Kona Ice is donating 25% of additional sales.
That’s it for tonight. Let’s watch the band.
Respectfully submitted,
Janna Babcock
8/3/16
(Band Officers: President - Kristi & Jared Klein, Vice President - Gar Demo, Treasurer - Wendy Bado, Secretary - Janna Babcock, Senior Rep - Annette & David Becker, Junior Rep - Lisa Taylor, Sophomore Rep - Janis and Gary Converse, Freshman Rep - Bryan Ridgway, Communications - Gretchen Holloman, Drill Team Rep - Susan Nagel)
President Kristi Klein welcomed everyone (5:45 pm) and introduced herself.
(Approximately 150 - 200 in attendance)
Thanks to everyone and the Oszman’s for getting the uniforms assigned. (Only 3 left)
Kristi stated that we needed to approve Minutes that were sent out in the email from the May 23 General meeting:
1st motion to approve: Christopher Coleman, 2nd: Bryan Ridgeway
Everyone said Ay to approve the minutes. There were no Nays.
Communication:
Email (band.smnw@gmail.com) Newsletters (in email), Webpage www.smnwband.com or www.smnwband.org, Facebook: Shawnee Mission Northwest Bands (https://www.facebook.com/search/top/?q=shawnee%20mission%20northwest%20bands)
and Twitter
Kristi stated to look at website to find email address if you are not getting information from band.
Look for calendar of events with details at www.smnwband.com.
Look for forms, financial information, and Music Changes Lives fundraiser at www.smnwband.com .
Additional fundraisers include: Restaurant Nights, Trashbag Sales, Merchandise (available tonight!): Get your gear!, Auction Night/Chili Supper in February, and most recently the Carwash Fundraiser.
July 23 Carwash Fundraiser (at IHOP) Teams:
Front Ensemble, Battery and Tubas - $141
Alto, Tenor Saxes,and Drum Majors - $266
Trumpets and Baritones - $247
Flutes and Trombones - $399
Clarinets and Horns - $411- Winners of contest!
Total $1464 for this fundraiser.
YardHogs BBQ tonight-$6 BBQ dinner, $4 Hotdog Dinner
Kona Ice Fundraiser tonight-Free small Kona Ice for Band and Drill Team, Kona Ice is donating 25% of additional sales.
That’s it for tonight. Let’s watch the band.
Respectfully submitted,
Janna Babcock
8/3/16
(Band Officers: President - Kristi & Jared Klein, Vice President - Gar Demo, Treasurer - Wendy Bado, Secretary - Janna Babcock, Senior Rep - Annette & David Becker, Junior Rep - Lisa Taylor, Sophomore Rep - Janis and Gary Converse, Freshman Rep - Bryan Ridgway, Communications - Gretchen Holloman, Drill Team Rep - Susan Nagel)
General Band Booster Meeting Minutes
Minutes: May 23, 2016
Approved: July 29, 2016
President Kristi Klein welcomed everyone to the meeting, and introduced Jared also as co-president. She asked people to raise hands if they had Freshman, Sophomore, Junior and Senior. She mentioned that there were some coupon books to sell for HyVee and Price Chopper. Matt Zimmerman went around and sold many coupon books! Kristi explained some background information about the boosters and the board.
Kristi gave a Thank you to Officers for 2015-2016 and had those in attendance stand up:
President - Ann Zimmerman
Vice President - Kristi & Jared Klein
Treasurer - Tracy Dougherty
Secretary - Julie Brogan
Senior Rep - Stacy Raith
Junior Rep - Annette & David Becker
Sophomore Rep- Tina Bennett
Freshman Rep - Gar Demo
Communications - Lynne Ruschill
Drill Team Rep - Susan Nagel
Introduction of Officers for 2016-2017:
President - Kristi & Jared Klein
Vice President - Gar Demo
Treasurer - Wendy Bado
Secretary - Janna Babcock
Senior Rep - Annette & David Becker
Junior Rep - Lisa Taylor
Sophomore Rep - Janis and Gary Converse
Freshman Rep - Bryan Ridgway
Communications - Ann Zimmerman (for now, looking for someone else)
Drill Team Rep - Susan Nagel
Penny Snead came to address group and welcome everyone to the band family. She stated what she
expects from students, there is alot of information and the calendar on website (www.smnwband.com OR www.smnwband.org; both work) and with students. Many students are in many activities and all get worked out. The best way to get ahold of her is through email. Penny introduced Ashton Hess, Field Captain, who welcomed everyone and introduced Sophia Hollman, Junior Drum Major, who introduced Greta Christianson, Senior Drum Major.
Doug Talley came in and introduced himself as assistant band director. He talked about band equipment, and asked that people see him after the rehearsal about instrument rentals over the summer or for next year.
Kristi went on with the slides (slide 8), and talked about Buddy Program, Newsletters (Band Booster News & Updates), contact information (brown sheet), websites: www.smnwband.com OR www.smnwband.org, FacebookShawnee Mission Northwest Bands, and Twitter.
Jared Klein spoke beginning on Slide 11 about the budget. (The budget was previously sent out in Band Booster News & Updates May 15, 2016.) Fees for one band member are $175, and for second in same family are $130. Percussion students have an additional fee of $50 (reduced from last year of $75). These fees are not the same as the school activity fee. Expense examples are music, instruments, food at events, additional teacher, light show supplies, and tshirts for pep band. An additional $4400 needs to be approved to give to the band for additional equipment and shelving. $400 for equipment shelving, and $4000 for equipment as listed in the budget. $16,800 was already approved in May 2016 to give for new equipment (listed in the May 11 minutes.)
Kelly Demo then came up to talk about the fundraising opportunities (that are on Slide 13) that take place throughout the year. These fundraisers are to support the band and the musical learning experience throughout the year. Most of the fundraisers have chairpersons already, and will just need help at different times throughout the year.
Kristi spoke again regarding volunteers and volunteer sign up (slide 14) on the brown contact sheet. Both Merchandise and Uniforms need a shadow person for this year to take over for next year. Please sign up to work on the different activities listed on the brown sheet. Kristi asked that volunteers from 201516 stand up. Thank you to Volunteers for various events in 2015-2016.
Ann Zimmerman went up to speak about sponsors and business partners on our website and in the newsletter: Band Booster News & Updates. Please support these businesses (some are band families) and they will return a percentage back to the band.
Approved: July 29, 2016
President Kristi Klein welcomed everyone to the meeting, and introduced Jared also as co-president. She asked people to raise hands if they had Freshman, Sophomore, Junior and Senior. She mentioned that there were some coupon books to sell for HyVee and Price Chopper. Matt Zimmerman went around and sold many coupon books! Kristi explained some background information about the boosters and the board.
Kristi gave a Thank you to Officers for 2015-2016 and had those in attendance stand up:
President - Ann Zimmerman
Vice President - Kristi & Jared Klein
Treasurer - Tracy Dougherty
Secretary - Julie Brogan
Senior Rep - Stacy Raith
Junior Rep - Annette & David Becker
Sophomore Rep- Tina Bennett
Freshman Rep - Gar Demo
Communications - Lynne Ruschill
Drill Team Rep - Susan Nagel
Introduction of Officers for 2016-2017:
President - Kristi & Jared Klein
Vice President - Gar Demo
Treasurer - Wendy Bado
Secretary - Janna Babcock
Senior Rep - Annette & David Becker
Junior Rep - Lisa Taylor
Sophomore Rep - Janis and Gary Converse
Freshman Rep - Bryan Ridgway
Communications - Ann Zimmerman (for now, looking for someone else)
Drill Team Rep - Susan Nagel
Penny Snead came to address group and welcome everyone to the band family. She stated what she
expects from students, there is alot of information and the calendar on website (www.smnwband.com OR www.smnwband.org; both work) and with students. Many students are in many activities and all get worked out. The best way to get ahold of her is through email. Penny introduced Ashton Hess, Field Captain, who welcomed everyone and introduced Sophia Hollman, Junior Drum Major, who introduced Greta Christianson, Senior Drum Major.
Doug Talley came in and introduced himself as assistant band director. He talked about band equipment, and asked that people see him after the rehearsal about instrument rentals over the summer or for next year.
Kristi went on with the slides (slide 8), and talked about Buddy Program, Newsletters (Band Booster News & Updates), contact information (brown sheet), websites: www.smnwband.com OR www.smnwband.org, FacebookShawnee Mission Northwest Bands, and Twitter.
Jared Klein spoke beginning on Slide 11 about the budget. (The budget was previously sent out in Band Booster News & Updates May 15, 2016.) Fees for one band member are $175, and for second in same family are $130. Percussion students have an additional fee of $50 (reduced from last year of $75). These fees are not the same as the school activity fee. Expense examples are music, instruments, food at events, additional teacher, light show supplies, and tshirts for pep band. An additional $4400 needs to be approved to give to the band for additional equipment and shelving. $400 for equipment shelving, and $4000 for equipment as listed in the budget. $16,800 was already approved in May 2016 to give for new equipment (listed in the May 11 minutes.)
Kelly Demo then came up to talk about the fundraising opportunities (that are on Slide 13) that take place throughout the year. These fundraisers are to support the band and the musical learning experience throughout the year. Most of the fundraisers have chairpersons already, and will just need help at different times throughout the year.
Kristi spoke again regarding volunteers and volunteer sign up (slide 14) on the brown contact sheet. Both Merchandise and Uniforms need a shadow person for this year to take over for next year. Please sign up to work on the different activities listed on the brown sheet. Kristi asked that volunteers from 201516 stand up. Thank you to Volunteers for various events in 2015-2016.
Ann Zimmerman went up to speak about sponsors and business partners on our website and in the newsletter: Band Booster News & Updates. Please support these businesses (some are band families) and they will return a percentage back to the band.
Kristi reiterated that it takes a lot of volunteers, and she will also send out some “sign up geniuses. “ A big event coming up on the last day of Band Camp is the Band Performance and Dinner on July 29, and that dinner needs some volunteers.
Next up was the uniform committee which is headed up by Michele and John Oszman. They need
volunteers for July 2628 for uniform checkout and for July 19 uniform reassembly. There was a list on the stage of times and jobs to volunteer. Michele and John showed the uniform and described its care, and how we do the checkout for uniforms and shoes. They really need someone to take over for next year that can shadow them this year to learn the sequence of events. This also includes symphonic uniforms. Their son is now a senior in percussion. The uniform contract is on slide 16.
Jared Klein reminded the boosters that we needed to approve the budget revision that he described earlier, so Revising Budget to give an additional $4400 to the band for equipment and shelving:
Motion to Approve: Melissa Vick
2nd the motion: Carrie Cloo
Motion approved by unanimous voice vote.
Parents and students need to keep an eye out for an announcement for artist competition to design shirts for Return to Neverland Show, Light Show, and 6th Man Basketball Pep Band in the "Band Booster News & Updates.”
Future meeting information will be sent out in the next “Band Booster News & Updates.”
Check the www.smnwband.com for any calendar update information. Everyone finished signing up, turned in contact sheets and went to watch the band.
A List of Attendees is Attachment 1.
The slides in Attachment 2 beginning on Slide 4 were for the General Board Meeting.
Respectfully submitted,
Janna Babcock
5/24/16
Next up was the uniform committee which is headed up by Michele and John Oszman. They need
volunteers for July 2628 for uniform checkout and for July 19 uniform reassembly. There was a list on the stage of times and jobs to volunteer. Michele and John showed the uniform and described its care, and how we do the checkout for uniforms and shoes. They really need someone to take over for next year that can shadow them this year to learn the sequence of events. This also includes symphonic uniforms. Their son is now a senior in percussion. The uniform contract is on slide 16.
Jared Klein reminded the boosters that we needed to approve the budget revision that he described earlier, so Revising Budget to give an additional $4400 to the band for equipment and shelving:
Motion to Approve: Melissa Vick
2nd the motion: Carrie Cloo
Motion approved by unanimous voice vote.
Parents and students need to keep an eye out for an announcement for artist competition to design shirts for Return to Neverland Show, Light Show, and 6th Man Basketball Pep Band in the "Band Booster News & Updates.”
Future meeting information will be sent out in the next “Band Booster News & Updates.”
Check the www.smnwband.com for any calendar update information. Everyone finished signing up, turned in contact sheets and went to watch the band.
A List of Attendees is Attachment 1.
The slides in Attachment 2 beginning on Slide 4 were for the General Board Meeting.
Respectfully submitted,
Janna Babcock
5/24/16